Privacy policy
Basic principles
The protection of your data is very important to us. We save, edit and delete your personal data only on the basis of the statutory provisions of the DSGVO (General Data Protection Regulation) and the BDSG (Federal German Data Protection Act) in its revised version. In the following sections, we brief you on the key aspects of data processing when using our website.
Your rights
Based on the statutory provisions, you have the following rights vis-à-vis our company regarding your personal data:
- right of information
- right of rectification and deletion
- right of limitation of processing
- right to object to processing
- right of data portability
If you believe that the processing of your data violates the legal provisions on the protection of personal data or that your data protection rights are otherwise violated, you can contact the data protection authorities responsible for our company.
Responsible regulatory agency
Der Landesbeauftragte für den Datenschutz
und die Informationsfreiheit Baden-Württemberg
Königstrasse 10a, 70173 Stuttgart, Tel.: +49 711/615541-0
poststelle@lfdi.bwl.de
Responsible company officer
Responsible for protection of personal data within our company is:
Dr. Werner Brettreich-Teichmann
Fichtner GmbH & Co. KG
Sarweystr. 3 - 70191 Stuttgart
datenschutzbeauftragter@fichtner.de
Contact via e-mail
If you contact us by e-mail, the data you provide will be stored by us for six months in order to process your enquiry and to provide an answer to any follow-up queries. We will not forward this data without your consent.
Encryption
To ensure protection of your personal data for further transmission, we use TLS encryption (Transport Layer Security).
Use of cookies
Our website uses cookies. These small text files are stored on your end device with the help of your browser. They are not harmful and help us make this website better and user-friendly. We use session cookies that are automatically deleted when you leave our website. Other cookies remain stored on your computer until you delete them. They are used to recognise your computer the next time you visit our website. You can control the use of cookies on your device at any time by changing your preferences or options in your browser settings. You may need to refresh your page for your settings to take effect.
Web analysis
Our web site uses Matomo web analysis software. This software is installed on the web server of our service provider Mittwald (Mittwald CM Service GmbH & Co. KG, Königsberger Str. 4-6, 32339 Espelkamp. Germany, www.mittwald.de). Matomo uses cookies that allow an analysis of our visitors' usage of our website. The information generated in the process is transferred to the service provider’s server and stored there. Your IP address is recorded and then immediately pseudonymised by deleting the final two segments. Data processing is done on the basis of the statutory provisions of § 96 para. 3 of the German Telecommunications Act (TKG) as well as Art. 6 para. 1 f) (legitimate interest) of the DSGVO.
With this analysis software, the following information is collected by means of a Javascript tracker once you visit our website:
- accessed page (URL)
- browser type and version
- operating system used
- Referrer URL (the previously accessed page)
- IP address of the accessing computer (pseudonymised by deleting the final two bytes)
- date and time of the server inquiry
- device type as well as browser type, version and language, operating system in use, set screen resolution
- files that are opened or downloaded
- outgoing links to other websites
- visitor's geographical location: country, region, town and approximate geo-coordinates
Management of job applications
Once your application has been received, it will be processed as quickly as possible by HR management. This includes any forwarding of your data to the specialist department concerned and access for HR management staff responsible for recruitment. Your personal data will be treated with absolute confidentiality. Your data will be stored for as long as your application is included in the recruitment process. You can withdraw your application at any time. After the recruitment process is completed or if you withdraw your application, your data will be deleted in accordance with the legal requirements.
Use of web fonts
For a consistent and appealing presentation of our services, we use external fonts from Fonts.com, a fonts service of Monotype GmbH, Werner-Reimers-Strasse 2-4, 61352 Bad Homburg, Germany. This is a legitimate interest as defined by Art. 6 para. 1 lit. f of the DSGVO. When visiting our website, your browser loads the web fonts required for the correct display of texts and fonts into your cache. To do this, your browser must contact the servers of the web font providers. If your browser does not support this function, a standard font of your computer will be used for the screen display. For further information about Fonts.com, please visit: www.monotype.com/legal/privacy-policy.
Google Maps
This website uses the application Google Maps offered by Google LLC for the visual display of geographical information. When using this feature, data relating to the visitors’ use of it are also collected, processed and used by Google. You can find the terms of use for Google Maps at: “Google Maps Terms of Service” (https://www.google.com/intl/en_gb/help/terms_maps.html).
Data processing in the case of suppliers and business partners
References, CVs and declarations may need to be submitted and checked to enable proper processing of procurement and assignment procedures, suitability assessment and bid evaluation as well as the ascertainment of grounds for exclusion.
The purpose of the processing is the initiation or conclusion of a contract (Art. 6 (1) (b) GDPR). In exceptional cases, it will be due to an overriding business interest in accordance with Art. 6 (1) (f). If you do not provide required data, you will have to expect that your request cannot be processed or a contract cannot be concluded with you.
Market survey and contract initiation
Contact details and role in the procurement process for the purpose of making contact and allocating documents.
Request for proposal or invitation to tender
Depending on the subject matter, data necessary for contract award may be collected and processed in addition to contact details, e.g.:
- project-related qualifications and CVs of relevant persons (e.g. project managers, instructors) as well as
- contact details of the contact person for references named by the bidder.
Bid evaluation and contract award decision
As part of bid evaluation and contract award decision, it may be that interviews or presentations are recorded in writing as evidence of justification for the contract award. In individual cases, the authorship will be included as proof.
In special cases, audio or video recordings will be made of such presentations. You will be informed separately for this special case and will receive data protection information tailored to it.
Execution of an assignment, after sales service and continuation of a business relationship or performance of services
If you process personal data on our behalf in the context of a procurement or assignment, you are obliged to conclude an order processing agreement pursuant to Art. 28 GDPR in parallel to conclusion of the contract. In that agreement, you will be asked to name the recipient of the instructions or the person giving the instructions.
To support the proper and efficient handling of procurement and assignment procedures (contract execution, performance of services), we provide on a case-by-case basis a secure electronic working environment for distributed collaboration with our business partners (project management, collaboration and documentation), for access control authorizations (e.g. ID cards, locking system) or comparable situations. For this purpose, it is necessary to process personal data for the technical and professional operation of these platforms and the contractual purposes pursued with them. In doing so, we ensure that the project progresses in an orderly manner and that business relationships are documented. In addition, these platforms store transaction data to ensure the fundamental data protection principles of availability, confidentiality, integrity, and resilience as required by law.
Completion of a project or ending of a contractual relationship
The contract award documentation as well as the bids, requests to participate and their attachments must be retained for at least three years from the date of the award or until the end of the term of the contract and the related statutory retention periods.
Your other personal data will be deleted upon completion of the project, unless their storage is required for the fulfillment of a legal obligation or for the exercise or defense of legal claims.
Categories of recipients
We treat your data confidentially. Within our company, only those departments and employees who need to access your data in order to fulfill the above-mentioned purposes will have access to them. Personal data will be transmitted by us to third parties only if this is necessary for the aforementioned purposes and permitted by law or if you have given your prior consent (e.g. IT service providers as well as competent authorities).
If external service providers are involved as consultants in a contract award procedure, your personal data will also be passed on to them for the purpose of reviewing and evaluating the bids (Art. 6 (1) (f) GDPR).
If necessary, order processing agreements pursuant to Art. 28 GDPR will protect the legal necessities to process your data (e.g. for external consulting companies or our project platforms).